Press Releases

MCDSIG Is Hiring a Part-Time Administrator!

October 9, 2024

Montgomery County Down Syndrome Interest Group (MCDSIG) is proud to announce we are seeking candidates for the role of part-time administrator

MCDSIG Administrator Part Time Position Job Description (up to 20 hours per week)

Support all committees in the management, planning and execution of overall communications, signature events, and key programs; attend board meetings as needed; and participate in events.
Reports to the president of the Board of Director 
Supports all committee leads

REQUIREMENTS:
Bachelor’s Degree or equivalent professional experience.
Ability to multitask and work with a variety of professionals and families.
Computer experience with Word and Excel. Constant Contact a plus.
Occasional weekend hours.
Program management and/or non-profit experience a plus.

General Responsibilities

• Signature events:
  • Attend social, educational, and fundraising events to represent MCDSIG in the community as needed
    
  • Recruit and manage volunteers 
  • Source materials for events as needed and agreed with committee 
• Communications and digital ecosystem:
  • Website: refresh, edit, update content, make sure there are no editorial mistakes 
  • Email account:  create standard responses, channel questions to key committee leads, and respond to emails
  • Manage Constant Contact (CRM and email deployment platform): create event promotion email, test, and manage distribution list, and publish events 
  • Social channels: manage social handles (FB/X/IG), monitor feed and private messaging, partner with committee lead for responses. 
  • Manage social promotional calendar based on events aligned with committees.  Draft copy posts and design creative assets (approved by committees).
  • Re-post and amplify selected education, advocacy and community events/programs/webinars with guidance
  • Content creation: take pictures, gather testimonials, etc. at key events for social amplification and use across communication touchpoints
  • Assist in the development of the Annual Report
• Budget:
  • Manage assigned budgets, track expenses, and create monthly financial reports 

Example of responsibilities by committee

New Families/Medical Outreach 

• Assist with connecting families and planning quarterly committee meetings via Teams/Zoom
• Assist making baby bags; assist with planning events for new families; assist keeping track of supplies and what needs to be ordered for bags, order vouchers for families in hospital, assist keeping up with tracking document with new family information
• Assist in finding groups/offices for presenting or providing information and facilitate contacting and setting up dates/times
• Assist with ordering supplies as needed and researching and pricing additional materials when needed

Social Events

• Create Sign-up Genius, Constant Contact (email), and Canva documents for events: Review responses and share back with committee
• Help with finding locations and pricing, and ordering supplies
• create social channels post to promote 

Education

• Assist with virtual workshops (under event/communications)
• Assist with Communication outreach
• Assist with TLP program: order printing materials 1x a month, monthly reminders and RSVP email blast to small database, gather content for social media, recruit and sign-up volunteers for special events and budget management as needed.

Development 

• Assist with finding pricing and locations for fundraisers; assist with contacting vendors and pricing materials to use for fundraising events.
• Assist with creating Sign-up Genius or Canva documents for fundraising and helping communications committee advertise as needed
• Manage money via Venmo with finance
• Track sponsorships and attendance
• Track expenses in concert with Treasurer
• Hands on assistance the day of fundraising events
• Assist in creation and management of virtual fundraising opportunities
• Track donors

Finance

Send Thank You e-mails and letters as needed for donations. 
Assist treasurer to coordinate and prepare annual budget, record financial transactions, reconcile bank accounts using Quickbooks, and prepare financial statements.  
Assists Treasurer with overseeing financial reporting, including the annual IRS Form 990 and all required tax filings.
Manage and track paypal and Venmo accounts

Submit your resume by October 31 to [email protected] with the “RESUME” in the subject line.